Benefits Enrollment and Changes

Employee Benefits

Understanding and managing your benefits package.

Benefits Overview

Full-time employees receive:

• Medical, dental, vision insurance
• 401(k) with company match
• Life and AD&D insurance
• Short and long-term disability
• Flexible spending accounts (FSA/HSA)
• Employee assistance program
• Paid time off
• Tuition reimbursement
• Employee discounts

Eligibility

When benefits begin:

• Full-time employees: First day of month after 30 days
• Part-time employees: Not eligible
• Dependents: Spouse, children under 26
• Domestic partners: Eligible with proof

Initial Enrollment

New employees must enroll:

1. Within 30 days of hire date
2. Log in to benefits portal
3. Review plan options
4. Select coverage levels
5. Add dependents
6. Designate beneficiaries
7. Submit enrollment

If you miss deadline, must wait until next open enrollment.

Medical Insurance

Plan Options:

• PPO Plan: More flexibility, higher cost
• HMO Plan: Lower cost, network required
• HDHP + HSA: High deductible, tax-advantaged savings

Coverage Tiers:

• Employee only
• Employee + Spouse
• Employee + Child(ren)
• Family

Premium cost-sharing varies by plan and tier.

Dental Insurance

Two plan options:

• Basic Plan: Preventive care, basic procedures
• Premier Plan: Includes major procedures, orthodontics

Coverage includes:

• 2 cleanings per year (100%)
• Fillings (80%)
• Crowns, root canals (50%)
• Annual maximum: $1,500

Vision Insurance

Annual benefits:

• Eye exam (100% covered)
• Lenses or contacts
• Frames allowance ($150)
• Discounts on LASIK

401(k) Retirement Plan

Building your future:

• Eligibility: Immediate
• Employee contribution: Up to IRS limit
• Company match: 50% of first 6% contributed
• Vesting: Immediate
• Investment options: Target date funds, index funds, etc.

Enroll or change contributions:

1. Log in to Fidelity.com
2. Select contribution percentage
3. Choose investments
4. Changes effective next pay period

Life Insurance

Basic Life:

• Company-paid: 1x annual salary
• Automatic coverage
• No cost to employee

Supplemental Life:

• Employee: Up to 5x salary
• Spouse: Up to $250,000
• Child: Up to $10,000
• Employee-paid
• Evidence of insurability may be required

Disability Insurance

Short-Term Disability:

• Company-paid
• 60% of salary
• Waiting period: 7 days
• Maximum: 26 weeks

Long-Term Disability:

• Company-paid
• 60% of salary
• Begins after STD exhausted
• Until age 65 or recovery

Flexible Spending Accounts

Healthcare FSA:

• Up to $3,050 per year
• Pre-tax dollars
• For medical expenses
• Use it or lose it (carryover $610)

Dependent Care FSA:

• Up to $5,000 per year
• For childcare or elder care
• Must have qualifying dependent
• No carryover

Health Savings Account (HSA)

With HDHP plan only:

• Employee contribution: Up to $4,150 (individual), $8,300 (family)
• Company contribution: $500 (individual), $1,000 (family)
• Funds roll over year to year
• Portable if you leave
• Triple tax advantage
• Investment options available

Open Enrollment

Annual benefits review:

• Held each November
• Changes effective January 1
• Must actively enroll to make changes
• If no action, current coverage continues
• Review FSA elections (don't auto-renew)

Qualifying Life Events

Changes allowed mid-year for:

• Marriage or divorce
• Birth or adoption
• Death of dependent
• Spouse job change
• Change in dependent status
• Move to different state

Must request change within 30 days of event.

Making Changes

1. Log in to benefits portal
2. Click "Life Event"
3. Select event type
4. Provide effective date
5. Upload documentation
6. Make benefit changes
7. Submit

COBRA

Continuing coverage after employment:

• Available for up to 18 months
• You pay full premium + 2% admin fee
• Must elect within 60 days
• Contact HR for details

Employee Assistance Program

Free confidential support:

• Counseling services (6 sessions)
• Legal consultation
• Financial planning
• Work-life resources
• 24/7 hotline: [phone]

Wellness Programs

Incentives for healthy living:

• Annual biometric screening
• Health risk assessment
• Gym membership discounts
• Weight loss programs
• Smoking cessation support
• Premium discounts available

Resources

Need help?

• Benefits Portal: benefits.company.com
• HR Department: ext. 4700
• Benefits Specialist: Appointments available
• Summary Plan Descriptions: On intranet
• Carriers: Contact info on ID cards